🎉 Race to 100,000 Members!
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Recurring Revenue Today
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Overview
Revenue
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total in range
Numbers may differ slightly based on refunds processed after the report was pulled.
New Memberships
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Retail Cars & Conversion
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Cars Washed
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Member Cars Redeemed
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monthly plan redemptions
Rewashes
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Membership
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recurring members
Repair Requests
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| Date Submitted | Details | Form # |
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Incident Reports
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| Date Submitted | Customer | Phone | License Plate | Details | Status | Form # |
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Import Verification
Daily reports (Financial, Family Membership, Membership Data, Cancellations, Recurring Revenue Today) should be imported every day. Employee Info and Labor Hours are weekly, due every Monday.
Daily Reports — Last 7 Days
| Date | Financial | Family Membership | Membership Data | Cancellations | Recurring Revenue Today |
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Weekly Reports — This Week
| Report | Status | Detail |
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or drag and drop .xlsx file(s) here
Financial and Customer Visit History reports: you can select multiple files at once (one per site) — hold Ctrl (or Cmd) while choosing files, or drop them all in together.
Data Coverage
What dates/weeks are currently imported for each report type.
Family Plan Pricing
The TRUE full (non-discounted) price for each family plan -- the Family Plans page compares every member's actual price against this to decide who's discounted. Editable inline, saved as you go. A blank price here means members on that plan can't be classified as discounted or full-price yet.
| Plan Name | Tier | Members (latest snapshot) | Full Price |
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Site Names & Locations
Friendly names per site, and mapping the raw location text from payroll/Labor data to real site codes. Both editable inline, saved as you go.
Site Names
| Site Code | Name | Type | Status | Water Usage |
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Work Location Mapping
Only locations that still need attention show here. Use "Show all" to review or undo an existing mapping or "not a site" flag.
| Work Location (from payroll) | Mapped Site |
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Division Mapping (Labor)
Where an hourly employee actually clocked in, per the labor report -- this is the primary site attribution for hourly staff (salaried employees resolve through their schedule instead). Only locations that still need attention show here. Use "Show all" to review or undo an existing mapping or "not a site" flag.
| Division (from labor report) | Mapped Site |
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Site Managers
Salaried employees permanently assigned to one site -- every week's worked hours for them land here, regardless of Division_Desc. Every other salaried employee (floaters, district managers, etc.) is assigned day by day instead, from Labor → Needs Review.
| Employee | Site |
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POS Code Mapping
Some cancellations are processed by a site's POS terminal rather than a real employee, so they show up as a bare number on the Cancellations page instead of a name. Each site uses exactly one code -- pick it from the dropdown and it'll display as "code — site name" there instead.
| Site | POS Code |
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Manage Users
Tab Permissions
Admins always see every tab -- these checkboxes only control what Managers and Operations users see.
Unchecking a box hides that tab's button AND blocks the underlying data, so it's a real restriction,
not just a hidden menu item.
| Tab | Manager | Operations | Owner | Office | Supervisor |
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Labor
| Site | Employees | Hours |
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| Employee | Site | Classification | Hours |
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Scheduled vs Actual
Scheduled and Actual are independent numbers now -- Actual hours are attributed by where an hourly employee actually clocked in, or a salaried employee's Site Manager/daily assignment (Settings → Site Names), while Scheduled Hrs comes straight from the Schedule and isn't meant to match one-to-one. See Needs Review below for anything not yet resolved. Click a site row for a day-by-day breakdown.
| Site | Employees | Scheduled Hrs | Actual Hrs | Over Scheduled? |
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Daily Detail
Click a day for who worked it.
| Date | Employees | Scheduled Hrs | Actual Hrs | Over Scheduled? |
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Who Worked This Day
| Employee | Scheduled Hrs | Actual Hrs | Actual Time | PTO Hrs |
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Needs Review
Hourly
Division_Desc not yet mapped for that day (and no manual assignment). Usually worth mapping it permanently in Settings → Site Names → Division Locations instead of assigning day by day. Exception: a Laundromat row shows a Work_Location instead -- map that under Work Location Mapping.
| Employee | Date | Hours | Division / Location | Assign Site |
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Salaried
Not a Site Manager (Settings → Site Names → Site Managers) and no assignment for that specific day yet -- salaried employees who split time across sites are assigned day by day here, not fixed like a Site Manager.
| Employee | Date | Hours | Assign Site |
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Sun
Mon
Tue
Wed
Thu
Fri
Sat
Notes for
Promotions
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Notes for —
Meeting Notes — —
Recurring Members
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Non-Recurring (Comps)
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Total Active Members
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Projected MRR
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projected -- not actual collected
Avg Projected Per Member
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Snapshots In Range
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Active Members By Tier
By Site
| Site | Total | Recurring | Non-Rec | Silver | Gold | Platinum | Diamond | Projected MRR |
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New Memberships
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sold in range
Member Cars Redeemed
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monthly plan redemptions
Recurring Revenue
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actual recurring revenue collected in range (from the Daily Financial Report)
Days With Data
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Avg New / Day
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Avg Redeemed / Day
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Unlimited Reactivations
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Non-Recurring Signups
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New Memberships Sold
Member Cars Redeemed
Recurring Billing Revenue
Tier Breakdown
"Family Sold" is included within "New Sold," not additional to it -- e.g. 300 New Sold with 9 Family Sold means 300 total, 9 of which were family plans.
| Tier | New Sold | Family Sold (of New Sold) | Sales Revenue | Cars Redeemed | Recurring Qty | Recurring Rev |
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By Site
| Site | New Members | Member Cars | Recurring Rev | Top Selling Tier |
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Family Plan Members
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every customer listed on the report
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Projected MRR
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projected -- not actual collected
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Avg Per Discounted Member
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Projected MRR ÷ members receiving a discount only
Snapshots Stored
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Family Plan Members By Tier
Price Breakdown — Network
| Tier | Price | Status | Members | Projected MRR |
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By Site
| Site | Family Plan Members | Discounted | Silver | Gold | Platinum | Diamond | Proj. MRR | Discounted MRR |
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Discounted Vehicles Per Account — Reference
For evaluating plan structure -- how many discounted vehicles are attached to each account.
| Discounted Vehicles On Account | Number Of Accounts |
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Hour Target:
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Schedule
Schedule is subject to change based on weather conditions and business. Time off must be requested two weeks in advance.
ALL CHANGES IN HOURS MUST BE APPROVED BY MANAGER FIRST
ALL CHANGES IN HOURS MUST BE APPROVED BY MANAGER FIRST
Sequence List
Every sequence that exists, numbered starting at 0. Assign which one each site is currently on from its own card below.
Forms
Purchasing List
Site Ranking -- This Week (click a site for details)
| Rank | Site | This Week | Trend vs Last Week |
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Completion Rate by Hour (last 8 weeks)
Parking Lot Checklists Completed — By Site By Week
| Day | Checks | Coverage | Hours (8am–7pm) |
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Individual Submissions
| Time | Employee | Employee # | Items Completed | Notes |
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8-Week Trend
On Call
High Usage Report
How many times each member washed this month -- sorted highest first, so outliers are easy to spot. Visits are combined across every site a member used that month, with a per-site breakdown shown for anyone who visited more than one.
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| # | Name | Barcode | Plan | Visits (Combined) | Signup | Active |
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Total Cancellations
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in selected range
Top Reason
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Top Site
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Most Cancellations Processed
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Cancellations Over Time
Per-Site Breakdown
| Site | Cancellations |
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Employee Ranking
Excludes system/automated processing (see below)| Employee | Cancellations Processed |
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System / Automated
Integration Admin, LWReports, etc. -- e.g. auto-cancelled 60-day free membershipsCancellation Detail
| Date | Name | Barcode | Site | Reason | Processed By |
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Classification Review
| Employee | Site | Current | Avg weekly hours | Weeks of data | Suggested | Flag |
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Water Usage
No sites are set up for Water Usage tracking yet. An admin can turn it on per site from Settings → Site Names & Locations.
Log a Day
Monthly Report
| Date | Gallons | Cars Washed | Gallons / Car |
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Operations Weekly Schedule
| Name | Sun | Mon | Tue | Wed | Thu | Fri | Sat |
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Click a status to change it. Changes save immediately.
| Name | Sun | Mon | Tue | Wed | Thu | Fri | Sat |
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Daily Log
| Day | Logged |
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This Week's Log Entries
Cognito
Repair Requests and Incident Reports synced from Cognito Forms, network-wide. Data refreshes automatically every few minutes.
Repair Requests
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open, network-wide
Incident Reports
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open, network-wide
Mileage Tracker
Monthly Report
| Date | Route | Miles |
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| Date | Note | Miles |
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Log a Day
Route: Home → each stop below, in order → Home. Use the arrows to reorder.
Add an Extra Trip
For a one-off trip not tied to a site -- a supply run, for example.
My Home Distances
One-way miles from your home to each location -- used for every leg that starts or ends at home.
| Location | My one-way miles |
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Locations & Distance Matrix
Site-to-site distances are shared by everyone using Mileage Tracker -- fixing a gap here helps everyone's routes, not just yours.
| To | Miles |
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